The City Secretary is responsible for preparing and coordinating the agenda for the City Council and works with staff to provide information to City Council to make informed decisions on the dais.
The City Secretary is responsible for notifying the public of Open Meetings of the City of Liberty Hill which includes meetings of City Council, City Board and Committee Meetings, Special Meetings, Public Hearings and other public notifications to comply with the State Open Meetings Act. For information on Open Meetings, go to open meetings. To see upcoming public meetings of City Council, City Boards and Committees go to the City’s Public Meetings Calendar.
MINUTES & AGENDAS
Meetings of City Council, City Boards and Committees require permanent record of discussion and actions. The City Secretary drafts detailed minutes for the City Council. Minutes of these meetings provide a record of activities on the history and policy of the community. To review agendas and minutes of meetings of City Council, Parks & Recreation Board of Directors, Planning & Zoning Commission, Liberty Hill Economic Development Corporation Board of Directors, UDC Committee, Strategic Planning and other City meetings logon to Agendas.
Overseeing City elections is a responsibility of the City Secretary. This includes preparation, providing documentation to Order an Election, information for prospective City Council Candidates, post and publish the Notice of Election in English and Spanish, oversee conduct of the election in coordination with Williamson County Elections Administrator, coordinate the Canvass of Election Results, arrange swearing-in of newly elected Council Members as well as members of Boards or Committees and maintain results in the City Election Register. Liberty Hill City Council Elections are held in May of each year. Election for Mayor and Council Members for Place 2 and Place 4 are held on even numbered years. Election for Council Members in Place 1, Place 3 and Place 5 are held on odd numbered years.
For more information about City elections, visit Elections.
After City Council passes legislation, the City Secretary’s office oversees processing of ordinances. Click Code of Ordinances.
TEXAS ALCOHOLIC BEVERAGE PERMITS
The City Secretary verifies compliance with City ordinances regarding Texas Alcoholic Beverage Permits (TABC), distance regulations and reviews applications and signs TABC permits within the city limits.
The City Secretary’s Office is located in City Hall at 1120 Loop 332 in Historic Downtown Liberty Hill and is open Monday through Friday from 8:00 am to 5:00 pm. You may reach the City Secretary at 512-778-5449 or via email to Nancy Sawyer.
The City Secretary coordinates the process for appointments made by City Council to City Boards and Committees and provides assistance to Boards or Committees with their activities and operations throughout the year. This may include connecting the Mayor and City Council by responding to citizen inquiries and connecting constituents with their elected officials.
The City Secretary assists with answering the phones at City Hall, greets and assists walk-in traffic.